Legal Assistant

Please send us your application by no later than 05 January 2025 at 23:59 (Brussels time) and please ensure you download and read fully our vacancy notice following this link: Vacancies · Chips Ju

The Legal Assistant will work together with the Legal Officer under the supervision of the Head of Sector 
Administration and the Head of Finance and Administration.
S/he will contribute to ensuring a sound legal environment for the Chips JU’s overall functioning, in
particular by assisting the legal team and supporting on various legal aspects regarding the Chips JU’s 
work.

Duties and responsibilities
The job holder will be required to perform the following tasks:
General legal assistance and legal acts
- Draft legally sound decisions for adoption by the Executive Director as well as other relevant acts;
- Assist to provide legal advice on various requests (MoUs, implementing rules, staff regulations,
etc.);
- Collaborate with the legal team to ensure compliance with European Union and the Chips JU’s
rules and regulations;
- Contribute to the production of manuals, guidance, internal procedures.
Operational activities
- Assist to prepare and implement the Chips JU’s programme and actions from a legal perspective, 
for both Horizon Europe and Digital Europe Programmes;
- Help to provide advice to the Programme Officers in any legal question in relation to the signature 
and implementation of the Grant Agreements (and hosting agreement or joint procurement 
agreement, if applicable) during the entire project lifecycle.
Governance
- Collaborate with the legal team and boards team for the smooth functioning of the Governing
Board and Public Authorities Board, assist to organise meetings and written procedures,
preparing decisions, etc;
Public procurement
- Assist to initiate public administrative or operational procurements for good or services,
particularly drafting procurement documents, reviewing and following up during
implementation of the contract, in line with the EU financial regulation;
- Coordinate with the legal team to advise staff members on procurement rules when they want to
purchase goods or services.
Data protection and document management
- Assist the Data Protection Officer to ensure compliance with the data protection framework;
- Assist the Document Management Officer to ensure compliance with document management 
standards of the Chips JU and the European Commission.
Networking
- Collaborate with the other units of the JU in order to achieve the objectives and program of the 
Chips JU and assist, together with the legal team, the Executive Director and Heads of Unit in any
legal issues;
- Establish strong relations with legal networks and relevant DGs and liaise with the legal teams
of other JUs for common procurements and other back-office arrangements