Human Resources manager (AD 6)

The Innovative Health Initiative Joint Undertaking (IHI JU), based in Brussels, Belgium 

is looking for a 

Human Resources manager
(Temporary Agent, Grade AD6) 

Please send us your application by no later than 25 August 2026 at 23:59 (local time), following the instructions in the ANNEX. 

The purpose of this call is to fill in one (1) vacant post and to establish a reserve list. 

1. About IHI JU  

The Innovative Health Initiative (IHI) aims to translate health research and innovation into real benefits for patients and society, and to ensure that Europe remains at the cutting edge of interdisciplinary, sustainable, patient-centric health research. Health research and healthcare increasingly involve diverse sectors. By supporting projects that bring these sectors together, IHI will pave the way for a more integrated approach to healthcare, covering prevention, diagnosis, treatment, and disease management.

IHI is a partnership between the European Union and European industry associations representing the pharmaceutical, medical technology, biotechnology, digital health and vaccine industries, namely COCIR, EFPIA, EuropaBio, MedTech Europe, and Vaccines Europe.

IHI’s total budget is EUR 2.4 billion. Half of this comes from Horizon Europe, the EU’s research and innovation programme. The IHI industry partners have committed EUR 1 billion to IHI, and a further EUR 200 million can be committed by other organisations that decide to support the objectives of IHI in specific areas of research by becoming contributing partners. IHI builds on the successes of the Innovative Medicines Initiative, and the IHI Programme Office continues to manage projects launched under IMI.

For more information, please visit the IHI JU website: www.ihi.europa.eu

2. Job description 

As a member of the Administration and Finance Unit, the HR Manager reports directly to the Head of Administration and Finance (HoAF). He/she leads and coordinates the Human Resources (HR) team and is responsible for the strategic and operational management of HR activities, including workforce planning, recruitment and selection, learning and development, organisational culture, staff well-being, and personnel administration.

The Human Resources Team has the following high level objectives:

• Recruit, retain and motivate staff;

• Provide a place for development and career growth; 

• Ensure support for corporate culture and positive team spirit;

• Provide sustainable support to staff members;

•  Provide strategic expertise to IHI JU’s management towards achieving the JU’s mission and objectives;

• Contribute to providing a safe working environment.

The HR Manager is responsible for coordinating the work of the HR team and will perform, among others, the following duties:

 Strategic management 

• Provide strategic HR advice and expertise to IHI JU management in support of the organisation's mission and objectives;

• Lead workforce planning activities, including the preparation of the Multiannual Staff Policy Plan and the Staff Establishment Plan (SEP), ensuring efficient allocation of human resources;

• Contribute to the preparation of the Annual Work Programme (AWP) and the Consolidated Annual Activity Report (CAAR).

   

Team management 

• Plan, organise, supervise and coordinate the work of the HR team, ensuring the effective delivery of objectives and priorities;

• Allocate responsibilities within the team, monitor workload and performance, and adjust priorities where necessary.

   

Selection and recruitment

• Develop and implement the annual recruitment plan, identifying staffing needs and defining appropriate recruitment strategies;

• Coordinate recruitment and selection procedures in accordance with applicable EU Staff Regulations, internal rules and best practices;

• Organise and manage selection procedures for all categories of staff, including the preparation of documentation and communication with candidates;

• Provide expert advice on recruitment procedures and participate in selection boards.

   

Learning and development

• Design, implement, monitor and coordinate the organisation's learning and development strategy and annual training programme;

• Manage individual learning and development activities, including the administration of training requests and related databases;

• Monitor HR training contracts and liaise with external training providers;

• Analyse training needs, evaluate learning outcomes and provide management with relevant reports and recommendations;

• Coordinate the performance management cycle, including annual appraisals, objective-setting exercises and reclassification procedures;

• Manage and continuously improve the induction programme for new staff members.

Personnel administration and services:

• Oversee administrative procedures related to staff onboarding, mobility and departure;

• Coordinate the administration of staff rights, benefits, contractual conditions and obligations;

•  Ensure the timely processing of salaries, allowances and other HR-related financial transactions, while managing the HR budget in a sound and efficient manner.

   

General responsibilities

• Co-lead the HR Back Office Arrangements (HR BOA) and actively contribute to their implementation, including by leading the development of the inter-JU competency framework, supervising the drafting of guidelines for the organisation of joint and large-scale training activities, supporting the coordination of HR activities across the Joint Undertakings, and contributing to the implementation of the HR BOA Annual Work Plan;

• Ensure the correct application of the EU Staff Regulations and Conditions of Employment of Other Servants of the European Communities (CEOS) as well as relevant implementing rules;

• Develop, review and update HR policies, procedures and implementing rules, ensuring their effective implementation;

• Advise and support management and staff on the interpretation and application of HR legislation, policies and procedures;

• Prepare and manage public procurement procedures and HR-related service contracts;

• Liaise with the European Commission, other EU institutions, agencies and Joint Undertakings on HR matters, and represent IHI JU in the EU Agencies Network (EUAN) and other relevant HR fora;

• Promote a positive organisational culture, employee engagement, diversity, inclusion and staff well-being;

  Ensure compliance with HR-related data protection requirements in close cooperation with the Data Protection Officer. 

   

3. Eligibility criteria
 
At the closing date of applications, candidates must:
 
3.1 General conditions

• be a national of a member state of the European Union;
• enjoy his/ her full rights as a citizen¹
• have fulfilled any obligations imposed by the applicable laws concerning military service; 
• be physically fit to perform the duties linked to the post²
• meet the character requirements for the duties involved;
• As the predominant working language of IHI JU is English, candidates must have an excellent command of spoken and written English - level C1 (note: native English speakers will be required to demonstrate the ability to work in a second EU language at interview stage).Candidates must also have a satisfactory knowledge (at least B2 level) of another of the official EU languages to the extent necessary for the performance of their duties (candidates are invited to specify in their CV possible language certificates they have obtained which can demonstrate their language skills).

3.2 Education 

•  Have a level of education which corresponds to completed university studies of at least three (3) years attested by a diploma³;

3.3 Experience

• In addition to the above, at least (6) years of relevant and proven work professional experience⁴  acquired from the time when the university degree giving access to the selection procedure was awarded