Statutory Staff

The Audit and Operation officer shall support the Internal Control and Audit Manager to provide independent assurance to the Executive Director on legality and regularity of operations in the Chips JU.

The Audit and Operation officer will also contribute to the effectiveness and efficiency of the Chips JU internal control framework, in particular in the Programmes unit, and will support the Programmes unit in managing grant and procurement procedures.

a        Duties and responsibilities

The Audit and Operation officer’s duties will include:

In the field of Audit:

•                     Implementation of the Horizon Europe and Digital Europe audit strategies; 

•                     Contribute to the annual risk assessment of Chips JU beneficiaries and annual selection of risk-based audits;

•                     Act as the Audit Liaison Officer for Chips JU in all ex-post audit processes from validation of audit input files, review of preliminary audit reports to implementation of financial audit findings and validation of extension of systemic audit findings;

•                     Liaise with DG RTD Common Audit Service and HaDEA for the implementation of the audit strategies;

•                     Act as the European Court of Auditor co-correspondent for ECA audits at Chips JU beneficiaries;

•                     Monitor progress of Horizon Europe and Digital Europe audit strategies and prepare audit data for the Annual Activity Report;

•                     Undertake additional tasks as required in the interests of the service.

In the field of Internal Control:

•                     Support the Audit Manager for the annual self-assessment of the internal control framework and for the implementation of the action plan;

•                     Support the Audit Manager in the annual general risk assessment;

•                     Support the Audit Manager in the implementation of the anti-fraud strategy action plan 2025-2027;

•                     Undertake additional tasks as required in the interests of the service.

In the field of Programmes:

• Administrative support for the Grant Agreements in close cooperation with Programme Officers, the financial and legal staff; 

• Manage the administrative tasks of the Procurement procedures in collaboration with the responsible Programme Officers; 

• Support the planning, implementation, coordination, reporting and follow up of the Programme activities, through the drafting and maintenance of procedures, templates and operational workflows; 

• Execution of the corresponding responsibility in the financial and administrative circuits of the organization according to the internal procedures;  

• Undertake additional tasks as required in the interest of the service. 

Other duties:

·        Act as back up for the Internal Control and Audit Manager.